Unjournal Tools
Scheduler

Meeting Scheduler

Collect availability, compare overlap, and choose a meeting time.

Local preview 0 responses
Coordinator setup and monitor Use this page to set up the request, share the right link, monitor availability, and choose the meeting time.
Participant response page Add the times that work for you. The coordinator sees the overlap and uses it to choose a time.
1. DescribeName the meeting and add enough context for people to answer.
2. Offer timesChoose candidate dates and broad time windows.
3. Share and watchSend the participant link, then monitor responses below.
4. DecidePick a time and prepare calendar, Slack, and email drafts.
1. ReadCheck what the meeting is for and any linked context.
2. Mark timesClick individual slots, whole days, or whole time columns.
3. SubmitWait for the saved message before closing the page.
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Coordinator Setup and Monitor

Use this section before sharing the poll

Start here. Fill in the meeting title, context, candidate dates, and time windows. Then copy the participant link into Slack or email. Keep the coordinator link for yourself and anyone helping schedule.

The participant link includes the title, context, links, dates, and start-time columns, so everyone sees the same poll.

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Meeting Context

Why this section matters

This is what invitees see before responding. If they need a Coda page, Slack thread, or other context, add that link in coordinator setup.

You can type constraints in plain language, mark the grid, or do both. The automatic ranking uses the grid; the typed notes help the coordinator handle exceptions.
2

Your Availability

Fastest way to respond

Fill in name and email, then mark the grid. Green means available; yellow means maybe. You can click a date row or time column to fill several slots at once.

Optional details

Add these if they help the coordinator judge quorum or key representation. You can leave them blank.

The ranking uses the grid. Typed notes are saved and shown to the coordinator, but the app does not automatically interpret prose yet.

Availability grid

Click a slot once for available, twice for maybe, and a third time to clear. Date and time headers fill full rows or columns.

available maybe

3

Best Times

How these are ranked

The best times come from grid responses. Available counts more than maybe, and higher attendance priority carries more weight. Text-only availability is saved, but flagged for coordinator review.

4

Shared Availability

See detailed response table

Use this when you want to check who can attend which slot. Private responses still count, but hide names and notes.

5

Finalize and Notify

Use after enough responses are in

Use this after responses come in. Pick a provisional time while you are deciding, or a final time when the decision is made. Calendar, email, and Slack buttons use the final time first.

Meeting links and notes
Advanced recurring-meeting options

These settings affect the wording of copied updates and calendar notes. Participant responses are stored under this request ID.

Coordinator choices are saved in this browser. Participant responses are stored under the request ID on the shared backend.

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Help

Participant view vs coordinator view

Participant view is the link to send around. Coordinator view is the private scheduling dashboard for setup, monitoring, and finalizing.

What is shared

Submitted names, email addresses, roles, time zones, grid choices, and notes are stored under this request ID. Private responses still count toward overlap, but hide names and notes in the shared table.

What is not automatic yet

The app does not yet parse prose availability, post directly to Slack, or send email automatically. It prepares drafts and calendar files so the coordinator can review before sending.